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Which Is Better for Your Small Business: Xero or QuickBooks?

Xero vs QuickBooks Online

Popular accounting software platforms include Xero and QuickBooks Online. Here’s our comparison of their benefits and drawbacks.

Xero and QuickBooks Online are both cloud-based and user-friendly. Both have an app and charge a monthly fee.

But they have some differences, starting with pricing. Xero is slightly more expensive than QuickBooks, but it has no user limitations (although the cheaper plan does have some restrictions). With QuickBooks, you can cancel at any moment, whereas Xero demands a month’s notice.

Comparing features is critical when shopping for accounting software to avoid paying for things you don’t need or being locked out of premium ones that could save you time. Consider scalability when deciding between QuickBooks and Xero.


A cloud accounting solution can help a firm function more efficiently. With Xero or QuickBooks Online, you can easily manage your finances, maximize tax deductions, and track projects and time.

Xero and QuickBooks Online are both complete accounting solutions that most businesses need. Their techniques are distinct, with distinct benefits and drawbacks.

Xero and QuickBooks Online are designed for small to medium-sized organizations, therefore huge corporations may struggle to meet all of their needs. Both methods have advantages for most small enterprises, agencies, retailers, and startups.

A comparison of cost, feature sets, accountant preferences, reporting, and ease of use helps you decide when to use Xero vs QuickBooks.

About Xero

Since its founding in 2006, New Zealand-based Xero has established itself as one of the most sought-after accounting solutions on the market. Xero’s tagline is “Beautiful business,” and that’s the most important thing to know about this accounting software. Customers of Xero may use their accounting tools to improve their businesses by making them more user-friendly, easy, and powerful.

Xero’s customers adore it, which gives it an advantage over QuickBooks Online. Despite having fewer reviews, Xero routinely receives better ratings than QBO on a scale of one to 10 stars. Xero’s younger image and focus on clear usage make it a popular choice for small businesses and startups alike.

Xero Accounting

Xero, founded in 2006 in New Zealand, is leading accounting software. It has over 2.7 million subscribers1 in the UK, Australia, and New Zealand.

This all-in-one accounting software is noted for its simple, clean interface.

Xero has numerous features:

  • Payroll, expenses, and invoicing all in one place
  • Sync with your bank
  • Automate invoicing and reporting
  • Real-time collaboration with your accountant or employees.
  • Many options for customization, including integration with 800+ third-party apps²
  • Add-ons such as Xero Payroll, Xero Expenses, and Xero Projects.


App Xero

The Xero mobile app for Android and iOS is free with a subscription. It allows you to look for contacts, send invoices, and reconcile bank transactions while on the go.

You can also:

  • Monitor spending
  • Convert quotes into invoices in just a few taps
  • Set reminders for bills to pay
  • Access reports on the move.

QuickBooks Online


QuickBooks Online is an Intuit cloud-based accounting service with a monthly subscription. 4.5 million small businesses4 use it.

“Smart, simple accounting software with no commitment,” says QuickBooks4. It helps firms automate monotonous operations and manage accounting processes from their smartphones.

It has numerous features:

  • Quickly send professional invoices
  • Upload business expenditure receipts
  • Payroll with time tracking
  • Comply with Making Tax Digital regulations, including VAT error checking
  • Talk to your accountant
  • Connect all bank accounts
  • Real-time profit and loss and cash flow reporting.

About QuickBooks Online

Quicken Online, Intuit’s market-leading accounting software, provides “smarter business tools for busy workers”. With their cloud-based solution, businesses can manage bills and invoices, track projects, and even track kilometres automatically with a smartphone.

QuickBooks claims on their website that 98% of clients say their service helps them operate their business more easily, and we can see why.

QuickBooks has been around longer than Xero, is more developed, and is well-liked by accountants, especially in the US. QuickBooks has an 80% market share in the US. QBO claims its customers save $3,534 in taxes annually.

What sets QuickBooks apart from QuickBooks Online?

QBO stands for QuickBooks Online, Intuit’s cloud-based accounting software. Intuit provides all fixes and software upgrades for QBO as part of a monthly subscription. In this essay, we’ll largely refer to QuickBooks Online, which we believe you’ll prefer over Intuit’s desktop version.

Capterra users give QuickBooks Online 4.2 out of 5 stars, while Xero gets 4.3 out of 5 stars.

QuickBooks Online Basics:

You may come across QuickBooks Online Essentials while looking for accounting software. For service-based firms who bill for their time, this is a unique product. To pay several vendors at once, you can use this program to automate invoicing.

QuickBooks Online wins:

Quickbook win

QuickBooks offers extensive accounting knowledge. The company’s desktop product was introduced in 1983, and the web version is from 2001. QuickBooks Online is perhaps the more recognizable name among customers and accountants in the United States, notwithstanding Xero, created in 2006.

Notable features include transaction labeling and customizable reporting. To expand a firm, an owner must be organized, set goals, and foresee trends.

App quickbook:

Using the QuickBooks app on your phone allows you to manage your business finances and accounting. The app gives you fast access to your QuickBooks dashboard, accounting reports, invoicing, and more, and it’s free for QuickBooks Online users.

This means that any modifications made on the go will be updated when you log back into your laptop or desktop computer. Receipts can be photographed and sent.

Comparison of Xero and QuickBooks

Every firm, from the smallest startup to the largest multinational, needs a good accounting system.

Xero and QuickBooks Online are two popular accounting software options. It’s a comprehensive accounting application for small to medium-sized organisations. But which is best for your firm?

This tutorial will compare Xero vs QuickBooks, looking at their features, fees, and more. So let us begin.

Xero Pricing

Xero has three pricing plans against QuickBooks’ four. Its free ‘Starter’ plan allows for up to 20 invoices/quotes and 5 bill payments per month. The Standard package allows unlimited invoices and bills, while the Premium plan allows accounting in several currencies.

Payroll is an optional £5 monthly add-on for all three options.

Quickbook Pricing

QuickBooks has two pricing plans for freelancers and sole traders and enterprises. If you only need Self Assessment, you can get a Self-Employed or Simple Start plan for £4-6 per month. Both allow only one user.

It comes in two flavors: Essentials (3 users) plus (up to 5 users) (up to 5 users). You can add more services like Payroll for a little monthly price to the feature list.

Xero vs QuickBooks Online: Which is better for your business?

Accountancy software for small businesses can’t get any better than QuickBooks and Xero, and client feedback confirms this.

Here’s a quick comparison of the strengths and weaknesses of QuickBooks Online with Xero:

When to choose Xero:

  • You have a growing startup
  • You love minimalist user experiences
  • You’re outside of North America

When to choose QuickBooks Online:

  • You want a lot of value at a low price point
  • You want advanced reporting
  • You’re in the US

Bank feeds in Xero vs. QuickBooks

Integration with your business bank accounts is a critical component of any accounting solution. Ideally, all transactions should be effortlessly imported into the platform, with regular updates to help manage cash flow. Both can be used with Wise Multi-currency Account for making and receiving foreign payments.

Xero bank feeds

Xero includes automatic bank feeds, so all you have to do is connect the software and your bank. The data will then be updated every business day. There’s no need for manual uploads, and you can set up safely encrypted feeds from many bank accounts.

Plus, when you first use Xero, you can import up to 12 months of transactions.

Quickbook bank feeds

QuickBooks allows you to connect any bank account that supports Open Banking. You can even link business credit cards.

QuickBooks bank feeds provide a real-time snapshot of your cash flow and finances. The platform will download the latest 90 days’ transactions and allow you to import up to 2 years’ worth. Data imports are safe and automatic, although you may need to confirm the connection for security reasons.